Step-by-step tutorial

This tutorial takes you through AI Office Studio from the first sign-in to your first finished work. Follow it in order the first time; afterwards use the left menu to jump straight to what you need. Each step links to the page it talks about.

1. Sign in and secure your account

1. Open the sign-in page and sign in with your e-mail and password. Forgot it? Use Forgot password? on the sign-in page.
2. Open your name (top right) → Account & security. Turn on two-step verification with Google Authenticator, Microsoft Authenticator or 1Password. Save the recovery codes it shows you.
3. On the Home page you see your plan, your credits and a short getting-started checklist.

2. Set up your brand kit (10 minutes, once)

1. Open Brand kit.
2. Add your logo (PNG or JPG; a transparent background looks best), your brand colours, company name, address, phone, e-mail and website.
3. If you are registered under GST, add your GSTIN. Add bank and UPI details if you want them printed on quotations and invoices.
4. Press Save.

Everything you make afterwards picks up your logo, colours and contact details automatically. Change the brand kit once and every new draft follows.

3. Make a business document (free)

1. Open Documents → New document and choose the type — for example a quotation.
2. Fill in the client and the price table. GST and totals are calculated for you.
3. Download it as a PDF or a Word file.

Editing and downloading documents never uses credits.

4. Make a print design (free)

1. Open Print designs and pick a template — visiting card, letterhead, flyer and more.
2. Change any text in the editor; your logo and colours are already in place.
3. Download PDF for the printer (with bleed and crop marks) for a print shop, PDF to share for e-mail or WhatsApp, or the A4 sheet to print visiting cards at the office (print at 100 %, "actual size").

5. Make an AI document — report, proposal, brochure (uses credits)

This is where AI Office Studio saves the most time. Example: a monthly SEO report.

1. Open AI documents → Create an AI document → choose Report (or Proposal, Letter, Brochure, Flyer, Post).
2. Write a short brief, for example "September SEO report for Chicot's, compare with August, three recommendations."
3. Add your material: Google Analytics and Search Console screenshots, last month's Word report, an Excel sheet, photos. The AI reads them.
4. Press Build with AI. After about a minute you get a finished, branded document: cover, score boxes, tables, charts and pictures.
5. Read Check the numbers before you send this — it lists every figure the AI used, so you can compare them with your screenshots. Then press I have checked the numbers.
6. Change anything: click a block to edit it, move or delete it, or press Ask AI to rewrite one part.
7. Download PDF or Word (fully editable).

Every change is saved as a version; you can go back to any earlier one.

6. Write texts with AI (uses credits)

Open AI writer for social media captions, product descriptions, e-mails and ad copy. Choose the type, describe what you need, and copy or save the result. The price in credits is shown on the button before you press it.

7. Make images and videos (uses credits)

• **Image studio: describe the picture you want (a product shot, a festive post, a banner), choose the size for Instagram, Facebook or a website, and press Generate image**. You can also edit a photo from your library. Images arrive in 10–40 seconds.
• **Video studio: describe one scene or start from a photo, choose reel (9:16) or wide (16:9) and the length, and press Make video**. Videos take 1–5 minutes; you can leave the page and come back.

Save what you like to your Library — your logo and contact strip can be added automatically.

8. Your files: the library

Library keeps your images, videos, logos and uploads in folders. The storage meter shows how much of your plan's space you use; deleting frees space at once.

9. Invite your team

Open Team, enter a colleague's e-mail, choose their role and press Send invitation. They get an e-mail, set their own password and see the same workspace.

The roles:

• Owner — everything, including the plan and billing.
• Admin — team and brand kits.
• Creator — makes documents, designs, images and videos.
• Viewer — can only look and download.

How many people you can invite depends on your plan.

10. Credits and your plan

• What costs credits: only AI work — AI writer, AI documents, images and videos. The exact price is always on the button before you press it.
• What is free: brand kit, documents, print designs, editing, and all PDF / Word / PNG downloads.
• If something fails or the AI refuses a request, no credits are taken.
• Credits shows your balance and every credit used. Your plan adds new credits every month; you can buy a top-up pack at any time.
• Plan & billing shows your plan, invoices (with GST) and lets the owner upgrade or change it.

11. Use your own Claude, ChatGPT or Gemini (optional, no credits)

If you already pay for Claude, ChatGPT or Gemini, you can let your own AI write documents in AI Office Studio without using any credits. Open AI connector, copy the address and follow the steps for your AI app. Full instructions: Use your own Claude, ChatGPT or Gemini.

12. Good habits

• Keep your brand kit up to date — it is used everywhere.
• Check figures in AI documents before you send them to a client.
• Use the Activity page (owners and admins) to see who did what.
• Need everything you made? The owner can download a full copy under Workspace settings.

Need help?

Every page has a matching article in the Help centre. Or write to us through the contact page.